How to choose the right commercial property

Finding the right commercial property is a critical decision for any business. Whether you're securing your first space or looking for a new location that better suits your needs, choosing the right property can have a huge impact on your success. The right space can improve efficiency, enhance customer experience, and support the growth of your business - but with so many factors to consider, the process can feel overwhelming.

That’s why we’ve put together this handy guide - to simplify the leasing process and help you avoid costly mistakes. Whether you’re opening a café, setting up a creative workspace, or expanding an online store into a physical space, choosing the right property is key to success.

At The Arch Company, we’re proud to support thousands of entrepreneurs across the UK, providing great-value spaces in prime locations. With our extensive portfolio of railway arches, we understand what makes a commercial space work. This guide covers everything you need to know to find a space that suits your business needs and sets you up for long-term success.

First, understand what your business needs

Before diving into property listings, take a step back and assess exactly what your business requires from a commercial space. Whether this is your first time securing a property or you’ve outgrown your current space, defining your requirements early will help you avoid costly mistakes and ensure your new location fully supports your operations.

Key Factors to Consider:

1. Space & Size

How much room does your business need to operate efficiently? Consider the different areas required—workspace, storage, customer service areas, or even break rooms for employees. If you’re running a retail business, for example, you’ll need a welcoming layout that maximises product displays, while a workshop or studio might require ample open space for equipment and materials.

2. Layout & Adaptability

Beyond square footage, think about how the space is laid out. Does an open-plan design work best, or do you need separate offices or meeting rooms? Some businesses benefit from a flexible layout that can be swapped around as operations evolve. If your business is seasonal or has fluctuating demand, a space that allows for easy adjustments can be a great advantage.

3. Expansion Flexibility

It’s not just about what works for you today - can this space accommodate future growth? Relocating frequently can be disruptive and expensive, so consider whether the property allows for modifications, additional storage, or extra seating if your business expands.

4. Essential Features

Don’t overlook practical necessities. Reliable Wi-Fi, water access, ventilation, and security are crucial for almost any business. Depending on your industry, you may also need specific infrastructure, such as reinforced flooring for heavy machinery or kitchen facilities for a food business.

By clearly identifying these needs upfront, you’ll be better equipped to find a property that supports your business both now and in the future. Doing your research—especially customer and market research - will ensure you choose a space that supports your long-term business goals.

5. Location is still king

For many businesses, location is a make-or-break factor. Whether you’re securing your first commercial space or relocating to better suit your needs, where you base your business can impact everything from foot traffic and brand visibility to logistics and employee satisfaction. A prime location can attract customers, improve operational efficiency, and make daily business operations smoother.

But what defines the ‘right’ location? That depends on your business type, customer base, and long-term goals. A retail store may prioritise footfall, while an office-based business might look for strong transport links and local amenities. Warehouses and distribution hubs, on the other hand, need easy access to major roads rather than busy high streets.

Narrow down your location search by asking yourself these key questions

Who are my customers, and where are they based?

Understanding your customer base is essential when choosing a location. If your business relies on foot traffic, being in an area with strong demand is essential. Research local demographics, competition, and pedestrian activity to ensure your ideal customers are nearby. For B2B businesses, consider proximity to clients, suppliers, or industry hubs where networking and partnerships can develop.

How easy is it for my team to commute?

A well-connected location makes it easier to attract and retain staff. Consider public transport links, parking, and accessibility to ensure employees, suppliers, and clients can reach your space conveniently.

Will my business benefit from being near similar companies?

Industries often thrive in clusters, where businesses can benefit from shared foot traffic, industry reputation, and networking opportunities. Being close to complementary businesses can increase exposure, attract shared customers, and create collaboration opportunities.

Does the area reflect my brand?

Your surroundings should align with how you want customers to perceive your business. A high-end retailer may feel out of place in an industrial zone, just as a workshop might struggle in a retail-heavy area. Think about whether the surroundings match your brand identity and the expectations of your target audience.

What amenities and local services are available?

Cafés, restaurants, and green spaces enhance employee experience, while good transport links and local services support operational efficiency. A location that meets both practical and lifestyle needs will make running your business easier.

Budgeting and financial planning

Understanding your budget is key when choosing a commercial property. Beyond rent, there are additional costs to factor in, and failing to plan for them can lead to unexpected financial strain.

To avoid any unpleasant surprises, make sure you’re aware of all these additional costs before signing your lease, such as:

Rent & Lease Terms: Rent is often the largest expense and it's important to consider the length of your lease and how your need for flexibility can be balanced with your need for security. Carefully checking the terms of your lease - around lease renewal and early termination - can be a useful way to ensure your space requirements can adapt to your changing business needs.

Business Rates & Taxes: Business rates vary by location and property size, adding to your overall costs. Some small businesses qualify for Small Business Rate Relief, which can reduce these expenses - check with your local council to see if you’re eligible.

Service Charges & Maintenance Fees: Many properties come with service charges covering shared maintenance, security, and communal utilities. These costs vary, so ensure you understand what’s included. Clarify who is responsible for repairs and ongoing upkeep - some leases make tenants responsible for maintenance.

Plan for long term growth

The space you choose today should support your business not just now, but as it evolves. Consider whether the space will meet your needs in the future. Can it accommodate business growth, or will relocation be necessary? Does the lease offer flexibility if your business needs change? Planning ahead ensures your space works for you now and in the years to come.

Wrangling with availability

The commercial property market moves quickly, and great spaces don’t stay on the market for long. Once you find the right property, you’ll need to act fast to secure it. Rushing this decision, however, is likely to lead to costly mistakes, so being prepared ahead of time is key.

By understanding what to look for, researching lease terms, and knowing your financial limits in advance, you’ll be in a strong position to move quickly and confidently when the right opportunity comes along.

If you have any questions about lease terms, budgeting, or finding the right location, The Arch Company team is always on hand to help. Our experts can guide you through the process, ensuring you make an informed decision when the time comes.

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You’re ready to go and find your perfect commercial property

Finding the right commercial space is a big decision, but with the right approach, it doesn’t have to be overwhelming. By understanding your business needs, choosing the right location, planning your budget, and reviewing lease terms carefully, you’ll be in a strong position to secure a space that supports your success - now and in the future.

Taking the time to research and evaluate your options will help you avoid costly mistakes and ensure your property works for you as your business evolves. When you're ready to take the next step, The Arch Company is here to help you find a space that fits. Get in touch with us today.

Check out our related blog: 12 Reasons to Rent Office Space in Waterloo